Introduction
In the last four years, the Ministry of Health (MoH) has made several changes, which could affect MoH claims you generate from EXACT.
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New MoH item codes
MoH item code description updates
Inactivate MoH item codes
Updated Claim Forms
New MoH Item Codes
In July 2016 MoH added four new item codes, to improve the treatment information added to MoH Individual Treatment Reports.
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The new codes cannot be added automatically as part of the annual fee updates
How to add new MoH Item Codes
Click to select the Configure menu
Click to select Services from the Configure menu list
Click +1 icon to add a new service item
In the Code field type ‘DBPBW1’
In the Description field type ‘Bitewing Radiographs’
Check the select Graphic button
Click to select the x-ray camera icon
Click the OK button to confirm the graphic
Click the Insert a Service Type icon next to the Categories field
Click to select MoH Service Category
Click the OK button to confirm the Service Category selection
In the Payor Code field Type PBW1
Click the OK button to save the new item code
Repeat these steps for the following item codes
PDT1 – Treatment of Periodontal Disease
SCL1 – Removal of Supragingival Calculus
RCT5 - Root Canal Treatment and Root Fillings on Permanent Posterior Tooth
PDT1/ PBW1:/ SCL1:PDT1: /
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RCT5:
NB: Remember to add a Chart Graphic for Root Canal and tick 'Ask for Quantity'
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MoH Item Codes Description Updates
The following item codes had a description update in July 2016:
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How to update MoH Item Codes Descriptions
Click to select the Configure menu
Click to select Services from the Configure menu list
Search for item code DBCON5
Click the edit icon
Update the description field
Check to ensure the item code is linked to the MoH Service Category
Click the OK button to save the update
Repeat these steps for DBCRN4 and DBRCT1
Inactive MoH Item Codes
The following item codes can no longer be used for MoH treatment plans and claims:
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How to inactivate MoH Item Codes
Click to select the Configure menu
Click to select Services from the Configure menu list
Search for item code DBCAL1
Click the edit icon
In the Description field type 'Inactive Code'
Untick List in Chart tab
Remove from the MoH Service Category list
Click the OK button to save the changes
Repeat these steps for the other inactive MoH item codes
More about MoH Item Codes
If you have been using EXACT for many years, check if any of your MoH item codes include an asterisk (i.e. *CON2/ *FIL1).
The asterisk will prevent the codes from being added to the MoH claim forms printed from EXACT.
How to remove the asterisk from MoH Item Codes
Click to select the Configure menu
Click to select Services from the Configure menu list
Search for a relevant MoH item code
Click the edit icon
Update the Payor field
Click the OK button to save the changes
MoH Claim Forms
The most recent update of the MoH claim forms was released in July 2019.
These forms are available for any EXACT database which has been updated to a version 13.10 or higher.
To confirm which version of EXACT you have at your practice, click the 'Help' menu and select 'About'.
In Summary | Update #1
Check new MoH item codes have been added to
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