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Oasis provides a Bar Code system for use in processing Autoclave records and tracking instrument usage in dental practices. Oasis also offers a "steriroom" alternative process.
There are three components to the system as follows:
1. Barcode Printing – Oasis prints out barcodes onto single or sheet labels. Each barcode is a unique incrementing number. Most practices will print two copies of each barcode label. One label is affixed to the autoclave pack (either before or after it has gone into the sterilizer). The second barcode label is either affixed to a manual record book or scanned in as a document.
2. Scanned Barcode Documents – Practices wishing to store electronic copies of the second barcode label usually print a series of barcodes a sheet at a time. The second barcode label is left on the sheet. The practice then affixes the sterilizer printout tape onto the sheet and scans both Into the Oasis system.
3. Barcode Reading – From within the Oasis treatment module, the operator selects the Barcode option. This loads a special clinical note entry screen. In this screen the operator is presented with data entry columns enabling barcodes to be scanned in using a compatible barcode reader.
The clinical note is then saved and becomes part of the normal clinical notes auditing system.
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Registration
To use the Oasis barcoding system, you must be registered accordingly. The Barcode module is a separate module and must be purchased.
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The profile above will produce J8160 labels – 10 labels and (2 copies of each) to produce a sheet with 2 copies of 10 unique labels20 labels with 1 space left over at the bottom right.
2. Click on Tools, Setup Autoclave Specialist Note and the following prompt will appear.
Click "Yes" and Oasis will create a Specialist Note form #99 specifically for use with the Oasis Instrument
Tracking system. This note template will hold the details of each new autoclave record. Nine prompts will be created enabling you to store up to nine barcodes per record.
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2. Create Autoclave Records – when you are in the surgery and ready to use a pack contents, call up the patient and then click the Autoclave option in the restorative charting screen. It will load the following screen with the cursor in the Autoclave No field - ready for scanning.
Note: you can also access the Autoclave option from the General Notes screen if required.
3. Scanning Label sheets – If your practice does not maintain a manual record system, you can scan the remaining second labels along with the sterilization record into Oasis. To do this, click on the Component Tools icon, Barcoding and then select the View option. This displays the document entry screen for Autoclave Records. Place the sterilizer print-out onto the second label sheet (the one with the remaining duplicate labels) and use the Oasis Scanner option to scan in the document. Use the data entry options to record details of the scanned in sheet including start / end numbers etc. Click Apply to save the changes.
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