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If the EXDOC module is installed, documents received by the practice or existing correspondence regarding the patient can be scanned into a patient’s file from the ‘Contacts’ tab.
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Click on the ‘Contacts’ tab of a patients file
Click on Scan in the bottom right-hand corner
From the screen below select the scan type – if your document is only one page select ‘Single Page Scan’ and if it is more than 1 select ‘Multi-Page Scan’
From the screen below select the paper source from the drop-down (this is whether you will be using your flatbed or feeder) and choose the picture type – I would advise using Black and White as this will be a smaller file.
Click on Scan and you will see the screen below:
Enter a meaningful Description that will easily distinguish this document from others the patient may already have on file. If scanning a multi-page document the description should include the page number.
The ‘Creator’ field should be changed will automatically set to the name of the person who authored the documentis currently logged in.
Choose a Standard for entering Names such as Last name, Initial.Click on the ‘OK’ button to save the scanned image. This may take up to a couple of minutes depending on the size of the document and the speed of the PC.
When this has been completed the document is displayed on the ‘Contacts’ tab in the Patient File as shown in the following example:
NOTE: The Contact Entry shows a picture symbol (arrowed). This identifies it as a Scanned Document (Image).
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Scanner Memory Limitation:
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