Quick Charting is a useful to reduce number of clicks and be able to do it one area, speeding up the charting process.
The Quick Chart menu is a customisable hover menu that displays as you move your mouse cursor over the Tooth Chart,
It provides an information summary and the capability to quickly apply both Services and Quick Plans to the highlighted tooth.
As you apply Services and Quick Plans to the chart, EXACT adds them to a Course of Treatment below the chart.
Hiding and Showing the Quick Chart Menu
To hide the Quick Chart Menu
Right-click the Quick Chart and select Hide Quick Chart Menu:
To show the Quick Chart Menu
Move your cursor over the chart, right-click the yellow tooltip and select Show Quick Chart Menu:
Move the Quick Chart Menu Across the Chart
To move the Quick Chart Menu by means of the mouse
Drag your mouse left and right to move the menu horizontally only:
To move the Quick Chart Menu by means of the keyboard
Use the left and right arrow keys to cycle through the teeth over multiple rows.
Quick Chart Configuration
Each Provider can customise the Quick Chart to optimise its effectiveness as a productivity tool.
The Quick Chart Menu template has a top Base menu and bottom Treatment menu:
These need to be configured from the Configure Quick Chart Menu window, as described in general in this topic, and in detail in the sub-topics below.
To set up the Quick Chart from the Configure Quick Chart Menu window
In the Quick Chart Menu, right-click > Configure:
The Configure Quick Chart Menu window opens by default at the Base tab:
The Base and Treatment Menus need to be populated as follows from the three tabs' contents at right:
Simply drag-and-drop Services and Quick Plans onto the cells of the Quick Chart Menu.
For example:
Resize the Quick Chart Menu as required by dragging from the right corner:
Besides the Base tab for populating the Base Menu, use the Treatment tab to populate Services on the Treatment Menu, and the Quick Plan tab to populate Quick Plans on the Treatment Menu:
The Treatment tab, for populating the Treatment menu with Services:
The Quick Plans tab, for populating the Treatment menu:
To configure Quick Plans for use on the Quick Chart Menu
In the Quick Plans tab within the patient Chart tab, right-click a Quick Plan and select Edit:
The Quick Plan Wizard opens for editing:
To change the graphic used in quick plans click select graphic
Choose the icon and click Ok too accept the changes.
To edit Quick Plan icons from the Configure Quick Chart Menu
Display the Quick Chart Menu.
Right-click it and select Configure.
In the Configure Quick Chart Menu, select the Quick Plan tab:Select a Quick Plan.
Click the Select Graphic button to open the Select Graphic window.
This functions in the same way as the Services graphic window, but because this is a Quick Plan, no matter which graphic you choose, EXACT will overlay it with the standard Quick Plan icon: "Quick Plan identifier"
as an overlay. For example: 
Copying Quick Chart Menus Between Providers
To copy Quick Chart Menus between Providers
In the Configure Quick Chart Menu window, fully configure a Quick Chart Menu for Provider A.
Click the Copy To button at bottom left, and select Providers B, C, D... to whom to copy it to:
If at any point you are configuring a Provider Quick Chart Menu, click the Copy From button, and select an pre-configured Provider from whom, to copy from:
To resize the Quick Chart Menu grid
In the configuration screen, drag the Base and Treatment menu grids from the top right corner to resize them as you require.
For example, here the Base area is being doubled in size so that the Base menu will be able to display more service icons:
This causes the Quick Chart Base Menu to resize equivalently:
Assign Services
To manually add Services to the Quick Chart Menu
Drag services to an appropriate menu cell:
or -
Double-click services to have them automatically populate cells as follows,
For Base menu, starting from bottom left and filling across and then upward.
For Treatment menu, starting from top left and filling across and then downward.
Note:
For purposes of populating the hover menu, EXACT identifies your most frequently used services and positions them at the top of service lists.
You can drag icons around the grid to re-position them.
If you drag a service onto an occupied square it will replace the existing service icon.
If you add a service to the grid when it is already in the grid, the existing icon will disappear, leaving a blank.
You can place services that do not have icons, but they will show up with the 'not set' icon.
To remove services from the Quick Chart Menu
Drag the icon anywhere off the menu grid:
or -
Right-click > Clear:
To Clear All services from the Quick Chart Menu
Click the Clear All button for the selected menu:
In the Treatment tab you can conveniently display services by category.
So, for example, if you are planning a cosmetic treatment, it is convenient to be able to display just the cosmetic services for loading into the Quick Chart menu:
Choose Cosmetic:
...to display:
These available Treatment categories are as defined in the Service Code Categories configuration.
The same categories are then available throughout Charting. For example:
You can customise icons to better apply particular policies. For example, a popular strategy is to colour a range of services in a similar way:
Colour categories
Because configuration is quick and easy, you can also change the colour of many default graphics "on the fly". This enables you to assign meaning to colour variations of each graphic.
Services without assigned graphics
Services that do not have a default graphic (or user selected one) appear as a grey icon with a question mark. You can customise these by both graphic and colour.
Customisation limitations:
The Select Graphic button is only available to users with security permission to edit services.
Some graphics are pre-set:
All the services with a chart graphic type have a fixed menu graphic that cannot be edited except with the colour setting.
Fillings have a standard MO shape, with the graphic scaled to fit the line height. The icon cannot be customised, and the Select Graphic button is greyed out. For example, :
To customise Treatment icons from the Quick Chart
Open the Select Graphic window by any of these means:
Right-click a Treatment icon in the left Treatment menu area and Select Graphic
Right-click a Service icon in the Services list and Select Graphic
Select a Service icon in the Services list and click the Select Graphic button.
The Select Graphic window displays:
Customise by choosing a different icon or by changing the colour of the existing icon, and then select OK.
To customise Treatment icons from Configure > Services > Edit Service
From the main EXACT interface, select Configure > Services
When the list of services displays, double-click the service for which you want to edit the icon.
The Edit Service Item screen displays.
Click the Select Graphic button to display the Select Graphic window:
Choose a different icon or change the colour of the existing icon, and then select OK.
When a Provider logs in, EXACT by default reads the previous 12 months of data and calculates the percentage service usage by that Provider (which services are used the most frequently , scaled down to which are used the least frequently).
The Autofill facility enables automatic population of the most used services into both the Base (top) and Treatment (bottom) areas of the Quick Chart.
A new provider has no services usage history, and therefore by default sees only 5 blank spaces on the Quick Chart Base and Treatment menus.
Once a Provider completes and charges (or TCs) some treatment plans, EXACT is able to calculate which services this Provider has used most frequently.
To check the percentage service usage
In the Configure Quick Chart Menu, user would now choose the "Recalculate List" for EXACT to check which services are used most often. Below screenshot shows a new Provider who has treated their first patient with 2 fillings (A and C). The Recalculate List button shows this now as 50% for each service. User then chooses "Auto Fill" to update these 2 services into their "Treatment" area of the QCM. Same process would be used for updating the Base tab. For practical application, the dentist would periodically go into Configure Quick Chart Menu (as needed) and choose "Recalculate List". The provider can always manually add services by double clicking or dragging them to the "rubber band" (stretch-able) QCM "grid
To Autofill the Quick Chart Menu
Autofill enables you to automatically populate the menus with the most commonly used services in the business, that are not already on the menu.
For new installations with no usage statistics:
For a completely fresh installation of EXACT, the software has no data to calculate, so will simply produce 5 empty boxes.
To customise the calculation period for autofill
Configure > Settings > quick.chart.data.monthscharted
To calculate the current usage percentages before Autofill
You have the option to click the Calculate current usage %s button prior to clicking Autofill.
This causes EXACT to recalculate all of the lists for all users simultaneously, and may take some time.
Note how the ordering of icons in the Treatment tab below follows the percentage Usage:
The most frequently used services display at the top of the Services List:
For convenience of adding the most appropriate services to the menu, the services list in the Configure Quick Chart Menu is sorted by most frequent usage:
How to use this list
View your most frequently used services by percentage usage.
Manually populate the Quick Chart Menu with services that are most likely to be used.
Autofill the Quick Chart Menu with services that the system calculates are most frequently used.
Manually Calculate Current Usage Percentages of the services list to refresh by most frequently used.
To calculate current usage percentages and re-sort the services list by most frequent usage
You have the option to click the Calculate Current Usage Percentages button prior to an Autofill, which will cause EXACT to recalculate all of the lists for all users simultaneously, and may take some time.
With a long list you may see a progress indicator:
Using Quick Charting
The Quick Chart Menu hovers over the chart as you move your mouse cursor over teeth.
The menu applies to both Normal 5-8 surface charting and to the optional 16-surface charting, available from version 11 onwards.
All teeth are always visible on the chart:
The menu applies to the highlighted tooth only:
Each icon in the hover menu represents either a Service or a Quick Plan that can be quickly applied to the tooth.
If you hover over the icon you will see a tooltip identifying that service or Quick Plan.
Quick Plan icons are identifiable by a standard overlay: .
The Base menu:
The Treatment menu.
This menu also lists both Historical and Current Treatments for this tooth.
You can configure the menu with a set of icons that best apply per patient. So, for example, you may load the menu with crown and bridge services when planning treatment for one patient, and load the menu with cosmetic services for another patient.
You can hide or show this menu, and it is fully customisable:
Add or remove services depending on the treatment you are planning.
Change the icons and colours for services.
Change the size of the Base menu and the Treatment menu, to be able to display more or less icons.
Multiple colours for Historical Treatment:
Historical treatments are illustrated in different colours:
These colours are set in the Service Item window:
Blue is the default colour for current / planned Treatment:
Planned treatment is shown by default in blue:
This colour can be customised: see Modifying Treatment Plan Settings
Assign Services to Teeth
To assign services to teeth in the chart
Either
Select a service as described above and left-click, right-click or double-click a tooth area to chart the service to that area,
- or -
Simply double-click the service to apply it
The service colour highlight will appear on the tooth.
While selected on the Quick Chart Menu this service is a toggle - click to apply and click again to remove the service, across multiple teeth.
Simultaneously, the service will be listed below the chart:
Because the service remains selected, click repeatedly to apply the same service to other teeth.
To remove a service from a tooth
(You must have the same service selected)
Check what service it is by hovering the mouse cursor over the service:
Select that same service from the Quick Chart Menu or from any other service list.
With that same service selected, left-click or right-click the service on the tooth to remove it.
Assign Services with Further Options
If you double-click some services, they have further applicable options than a simple click.
in these cases you will see instructions on the resulting pop-up screen.
For example:
or -
Using Quick Plans in Quick Charting
EXACT allocates default graphic icons to Quick Plans so that, like Services, they can be selected from the graphical Quick Chart Menu. These icons are identifiable by a standard overlay to distinguish Quick Plans from standard services.
Your dental practice can optionally change these auto-allocated icons.
The Configure Quick Chart Menu window has a Quick Plans tab from which Quick Plans can be added to the Quick Chart Treatment (bottom) menu:
The Treatment menu can therefore be populated with both Quick Plans and Services.
On the Quick Chart Menu dentists can hover the mouse cursor over Quick Plans for a tooltip with the name of the Quick Plan and a summary of its treatment items.
Dentists add a Quick Plan to the currently-selected tooth, and the content of the Quick Plan is then either inserted into the current Course of Treatment below the chart, or it creates a new Course of Treatment (this option depends on a setting).
Your dental practice can copy Quick Chart Menus from one Provider to another, allowing for both practice standardisation and rapid creation of dentist Quick Chart Menus.
Assign Quick Plans to Teeth
Move your cursor over the tooth chart to call up the Quick Chart Menu.
Double-click a Quick Plan icon in the Quick Chart Menu.
The behaviour on double-click now depends on a setting in the Quick Plan Wizard:
Create a new Course of Treatment using the Quick Plan
- or -
Add the Quick Plan to an existing Course of Treatment
Add to an existing COT
If configured to add to an existing COT, when you double-click it in the Quick Chart Menu, you will see a Where to add quick plan popup.
Select either
Insert at cursor position, or
Add to end of current COT
Each time you apply the Quick Plan, it will populate the Course of Treatment below.
Create a new Course of Treatment
If configured with this option, the Quick Plan will create and populate a new COT tab below the tooth chart.
Create Quick Plans in the Quick Plan Wizard
Applies from EXACT v12.7 onwards.
On upgrade from EXACT v12.6 or earlier to v12.7 or later, EXACT automatically applies icons to Quick Plans based on the Quick Plan Names.