Purpose
Xray X-ray Audits are commonly completed only a few times a year. Dental practices with EXAMINE Pro use the Xray X-ray Audit Report to review the number and grade of Xrays X-rays by User and Image Type. The report identifies anomalies and provides a snapshot of Xray X-ray acceptability, enabling the practice to manage their Xray quality in accordance with regulatory standards.
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Note that the report can only display results if data has been entered by Providers / Radiographers when taking XraysX-rays. This requires appropriate setup of the dropdown menus and consistent use of those menus by the Providers / Radiographers. Both setup and user procedures are described below.
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Benefits
Features
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Requirements:
Tips for faster & more successful Xray Audit Reporting
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To configure EXAMINE Pro with "Extra Info" options for saving Xrays
This is for configuring the dropdown menu options for the numbered dropdown menus in the above image (1, 2 and 3).
Select Options > Setup > Display Settings tab > Image Properties tab > Extra Info tab
The Extra Info tab has Field Files:
Click the button to the right of each Field File line to open a named .TXT document (such as users.txt).
Add the options that you want to show in the Providers' dropdown menus, in these formats:
(Users are the initials of your Providers and the staff that will be taking the radiographs)
Save each .txt file
Click Save Changes in the Settings window.
Restart EXACT / EXAMINE Pro.
Check that your configuration is correct.
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To allow the selection of a user when saving an X-ray within Examine Pro the user initials must first be added to Examine Pro, to do this please see the following article for guidance How to Add Users to Examine Pro .
You may also wish to configure the format of the grading, for example setting it to an “A” or “N” format to do this please see the following article for guidance How To Change Grading In Examine Pro.
Provider procedural requirement when saving X-rays
To ensure that the report is complete and accurate, when they save Xrays X-rays Providers need to consistently add the following required information from the dropdown options:
User
Grade
Image Type
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, please see the following article for additional guidance on this How To Set Grading Information On An X-Ray .
To run the Xray Audit Report from the Reports screen
Select Administration > Reports to display the Reporting screen with a list of EXACT reports.
To locate the Xray Audit Report in the list, either
Click the Name column once or twice to sort in reverse alphabetical order, and it should be listed right at the top ("Xray"), or
Select the Group column to sort by group, and locate it in the Practice Management Group
The report parameters window displays:
The default From and To date range is the previous month up to today.
The Show Detail checkbox is unchecked by default but retains user settings. If ticked this will include a Detail section within the report listing individual patients who have had X-rays in the specified period.
Set the parameters and then choose an output option (Print, Preview, Email)
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This report is from a practice where Examine Pro has been configured with extra information options that the Providers capture when taking Xrays. It X-rays. The summary shows the Radiographs taken, the user who took them, the image type, the grades that have been assigned by the user, and the Totalstotals.
It also has a Summary and Detail section.
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The Detail section of the report will list all the patients who have X-rays in the specified period, the provider to who took the X-ray, the image type, the grade and the exposure settings used if specified.
