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OASiS |
OASiS version 12 AU |
Contents
Introduction
About My Work – Diagnostic Worksheets
How it Works
Setting up Diagnosis Sheet Names
Setting up Diagnosis Sheet Lines
Creating a Patient Diagnosis Entry
Editing Diagnosis Sheets
Diagnosis Sheets and Charting
Diagnosis Sheet Graphics
Linking Graphics Files
Edit Image using Paint
Diagnosis Sheet WP
Diagnosis Sheet WP files
Inserting a Document File
Saving the Document
Printing the Document
Printing Diagnosis Sheets
Linking to Tables
Table Names.
Table Lines
Linking a Diagnosis Sheet to an Item Code
Additional Notes:
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- Any Diagnosis Sheet can be printed or inserted into a Presentation form or template document.
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In the standard Oasis system, we created a Diagnosis Sheet #1 – "Comprehensive Dental Exam". We will use this as the basis for understanding how the system works.
Click on Preferences, My Work, Diagnosis Sheet Names and Oasis will give you a list of all Topic names in the system.
Each Diagnosis Sheet Name Entry consists of the following
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Once a Diagnostic Sheet name has been defined, you click on Preferences, My Work, Diagnostic Sheet Lines, select that Sheet Name and then create the form as required.
You can now add, edit or delete these lines. Oasis will ask you to key in the following
Sequence Number
This is a number from 001-999 that identifies the position on the screen for this prompt. You should set up each sequence number with a gap of 10, eg "010", "020". This enables you to return at a later date, and shift any entry from one position to another by changing its sequence number.
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This is the prompt appearing on screen.
Type
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ANDT$X
This identifies the type of data entry where
A=Alphanumeric
N=Number
D=Date
T=Time
$=Money
X=Check Prompt
Length
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To add a Diagnostic Sheet to the patient's records you call up the patient onto the screen and then click on the Diagnosis Sheet icon on the treatment icon bar (or use My Work, Diagnosis).
Oasis will display a list of all of this patient's Diagnostic Sheets on the left (if any). At the right of the screen, all of the pre-defined diagnostic sheets will be available for selection. At the lower right, a default diagnostic form (set with Treatment Options #1 Field #8) is displayed. Click OK to create a new diagnosis sheet of that type, or click on an alternative sheet from the above list, then click OK
Oasis will load up a new Diagnostic Sheet screen for you to complete.
Enter in the details as required and then OK it to save the information. Note: You switch between sections by clicking on tab folder 1-3. Fields that have selectable supporting tables are shown as a square button beside a field. Click the button to see a list of allowable values. You can enter text into these fields rather than choosing one of the options if need be.
You can hide the table selection box by clicking the square button a second time.
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Any existing Diagnosis Sheet created in this screen can be reviewed or edited at any time. Call up the patient onto the screen and then click on the Diagnosis Sheet icon on the treatment icon bar (or use My Work, Diagnosis).
Click on the sheet that you want to edit and choose the "Edit" option.
If you wish to delete the Diagnosis Sheet, click on the sheet and choose "Delete" option. Confirm the process when prompted.
Oasis also allows you to replicate diagnostic sheets. This allows you to have an original sheet and a modified sheet. Click on the sheet you want to replicate and choose the "Replicate" option.
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The Diagnosis Sheet system can work independently of the Oasis Charting system. In that unlinked mode, you can add, edit or delete Diagnosis Sheets for any patient at any time and there is no auditing on any of these processes.
However, if you want the Diagnosis Sheet system to come under the normal Oasis Clinical Notes auditing system you can access Diagnosis Sheets from the Restorative Charting, Periodontal Charting or General Notes screens.
Within the charting programs, select Tools, Link Diagnosis Sheet and select one of the pre-defined sheets from the selection window. In the General Notes screen, select New Form, Diagnosis Form and select the appropriate diagnostic worksheet.
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You can review these sheets but you cannot delete or edit them after the day of treatment.
Note: Word Processing documents and graphic images (non-blob) attached to a diagnostic worksheet will be editable, as they do not come under the normal Oasis clinical note audit process.
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As explained in a previous section, when defining a Diagnosis Sheet name you can set a field "Link Graphics Template Code".
For each of the 99 possible Diagnosis Sheet Names, you can associate a graphic template file. This file can be stored as a JPG, BMP or WMF (our preference is JPG). The file must be stored in the \\server\oasis\template folder, and must be defined in the Preferences, My Money, Document Templates. In this example, we want to have a picture of an apple appear in a diagnostic worksheet. We have located a file "apple.jpg" and have decided to use this in a worksheet.
Once we have saved the file to the oasis\template folder, we then need to define it as a template and then link it to the diagnostic worksheet. From the Preferences, My Money, Document Template screen, select New and enter the following:
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Whenever a new Diagnosis Sheet is added to a patient's records, Oasis will check the graphics template code, and if it exists, will display a fourth Diagnosis Sheet tab entitled "Diagnosis Graphics".
To link a graphics file to a diagnosis sheet, select Preferences, My Work, Diagnosis Sheet Names and then select the sheet to which you want to link the graphic.
If a graphic file has been linked to this worksheet, Oasis will automatically load and display it. Options for inserting and editing graphics files are then offered as follows:
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If you click on the fourth tab folder and select the Graphics option from the menu, a drop down will display with an option to "Edit Image using Paint". Selecting this option will open the Oasis Paint program and allow you to make changes or annotations to the image.
Clicking the File Save option will make changes to the image file for this worksheet.
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As explained in a previous section, when defining a Diagnosis Sheet name you can set a field "Link WP Template Code", and define a pre-defined template document to use with the diagnostic worksheet.
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As outlined earlier, you can link the Diagnosis Sheet entry to a lookup table. For example, in our standard setup, Diagnosis Sheet #2 "Orthodontic Worksheet", prompt #5 "Class of Malocclusion" links to Table Number 2.
Creating a table involves two steps via the Treatment Setup screen.
- Table Names
- Table Lines
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Entries within each table are built by selecting the table name and adding lines as required. Each entry includes the following
Code
A code used for identifying the table entry.
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Normally left blank. When an operator selects the option from the lookup list, the code is inserted into the text box and Oasis displays the matching description next to the field.
Eg a table line coded "C1" is defined with a description of "Class 1" Malocclusion
If the operator selects "C1", this code is placed into the text box, and Oasis displays "Class 1 Malocclusion" next to the text box. Leaving the Insert Description blank is the recommended option as it enables Oasis to retrieve different descriptions relating to this table entry when merging with WP documents or using the Presentation Manager. However, you can fill out the Insert Description field if you want the system to display more meaningful text. E.g. using the above example, if the table entry was set up for an Insert Description of "This is a Class 1 Malocclusion" that text is inserted into the text box.
Technical Description
This is the wording that will be picked up by the Oasis merge programs and usually contains non laymen's terms for the treatment code. When left blank then the Screen Description is used.
Patient Description
This is the wording that will be picked up by the Oasis Mail Merge program and usually contains laymen's terms for the treatment code. When left blank then the Screen Description is used.
Relates Paragraph Number
Normally left a zero, but does allow you to link a WP paragraph file at the table level rather than Sheet line level. (See below)
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You may want to have a diagnostic worksheet presented whenever you chart a specific procedure in the Oasis Restorative Charting system. This may be to aid in collecting consistent information about the procedure.
To link a diagnosis sheet to an item, select Preferences, My Work, Charting Toolbox Item Codes. When the list of Item codes displays, click the item you wish to link and select the Charting option. This will load a screen that sets the behaviour of the item in the charting system.
Enter a diagnosis sheet number into the field indicated above and click OK to save the change.
Now, whenever you chart an item 311, the diagnosis sheet will be presented to the user for completion.
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