Cashing Up Report

Report Purpose: Summarise payments received for the practice on a given day or for a date range.
It is not necessary to create a ‘Cashing Up’ slip for any payment method deposited directly into the Bank Account; e.g. Direct Debits.

Payments can be part of only one 'Cashing Up' bundle - once a cashing up report is run (using the Create New Payment Bundles button), previous payments can be viewed using the View Existing Payment Bundles button.

To Run the 'Cashing Up' Report

1. From the ‘Administration’ menu, click ‘Reports’ and select ‘Cashing Up:

   Open

   

   If you have more than one active bank account within EXACT you will see a third columnwhere you can select the bank account/s you wish to run the report for.

2. The ‘From’ and ‘To’ Dates can be changed in order to print the ‘Cashing Up’ slip for a previous date or date range.

3. One or more Providers must be selected from the list; to select/deselect providers, hold down the key then click with the mouse.

4. Payment Methods/Adjustment Types are selected in the same manner as providers.

5. Clicking ‘Create New Payment Bundle’ will open the following window:

   Open

   

6. The "Print Deposit Slip" option splits payments by patient. The "Print Deposit Summary" option provides only totals for each payment type.
   Deposit Slip:

   Deposit Summary:
   
   

   NOTES:

   • Sub-Totals will be given for each Payment Method as shown above.

   • The total of the cheques and cash should be balanced with the monies in the till (minus any float operated). If there is a discrepancy it will need to be investigated further. It may mean that a receipt has not been processed through the computer, or that not all the cash and cheques have been gathered from the till.

   • Adjustments that are made against payments included in the report will result in the adjustments also being included in the report, which will affect totals.

    

To Reprint a Cashing-up Slip

1. In the ‘Cashing Up’ window, click on the button. This will open the ‘View Payment Bundles’ window as shown below:

2. Highlight the Payment Bundle to be reprinted re-print and click on the button located at the bottom of the screen.