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Overview - eDental

Owned by sarah.whiteacre (Unlicensed)
Last updated: Mar 09, 2021 by Craig Obee
3 min read

Purpose

The EDI+paper system for Scottish NHS claims is being replaced with the eDental system-to-system capability. This is in place from April 2017, but roll out to practices is managed by the NHS.

The EDI transmission service becomes non-functional for payment claim submissions after 31 December 2017, so before this date your EXACT system needs to be updated and configured to enable the eDental capability, and your practitioners need to be fully appraised of the new workflows and procedures.

This eDental update is available from EXACT v12.9 onwards, but should only be commenced when your practice is selected by the NHS.

NHS Modernisation

A range of services have been deployed to extend the delivery of pharmacy based care in Scotland. The NHS has expedited roll out of these new services by introducing a centralised infrastructure that provides software applications to support each service.

This infrastructure was developed as part of the NHS Scotland / Scottish Government ePharmacy programme, but it has been extended to support further practitioner groups.

The applications are collectively known as the ePractitioner Services (EPS) applications.

The EXACT eDental feature falls within these services, and is formally known as The electronic transmissions for NSS Practitioner Services eDental.

As eDental modernises the processing of claims and prior approvals, NHS dental practices are expected to increase the use of electronic resources and to thereby benefit from streamlined claims payment processing, optimised working practices, reduced use of paper, and improved sharing of historic data.


eDental replaces EDI+Paper

The EDI + paper system for claims is being replaced with the new eDental system-to-system capability, which is underpinned by the existing ePractitioner infrastructure.

The eDental system is expected to

  • Increase the use of electronic communications
  • Increase the quality of data held by NHS and dental practices
  • Provide a faster, more efficient and improved service
  • Deliver consistent technology-based solutions across primary care practitioner groups
  • Re-use existing ePractitioner and software components
  • Establish a new national electronic Prior Approval process by providing a reusable infrastructure and components


EXACT software has been updated in v12.9 to support this eDental initiative.

It includes a transition procedure, after which your practice becomes irrevocably committed to eDental.


Features

Claims Central

A Claims Central console provides a single point for Claims management:

eDental-ClaimsCentralWindow

Editable, Lookup CHI Number

The CHI Number field is editable and it has an associated button; Request CHI, for CHI Lookup by the practitioner:

RequestCHI-01

Exemptions and Charges window - Signee On Acceptance

When you create a Scottish NHS COT and complete the Exemptions and Charges window, you are also required to complete the Signee On Acceptance with a date defaulted to today.

SigneeOnAcceptance

Continuation COT on the GP17 form

A dentist can record the fact that treatment will be continued by another dentist (Continuation COT).

On the NHS GP17, dentist 1 ticks Treatment will be continued by another dentist:

TreatmentWillBe

During later treatment dentist 2 ticks Treatment is being continued by another dentist:

TreatmentIsBeing


Clinipad integration

Arrival Task List - Arrive and Send to Clinipad:

When arriving a patient, in the Arrivals Task List a practitioner can choose to Arrive and Send to Clinipad in order to complete the details for GP17PR Part 1.

ArriveAndSendToClinipad


Benefits

General

  • Leverage your electronic communications technology.
  • Increase the quality of your data.
  • Provide a faster, more efficient and improved service to patients.


Electronic Submissions

Benefit from the advantages of fully electronic workflows between your practice and the NHS.


Integrate GP17 Forms with Clinipad

With Clinipad, patients can themselves partially complete GP17 Part 1 on arrival at Reception, and GP17 part 2 on departure from Reception. 


Track Continuation COTs on the NHS GP17 Form

A continuation COT is where one Provider starts treatment and another Provider continues it. eDental software provides for notification on the NHS GP17 form that Treatment will be continued by another dentist on this same COT, then has the means for the continuing Provider to accept and continue the treatment.


Requirements

EXACT Requirements:

  • EXACT version 12.8 or later


Prerequisites for ePharmacy Adapter installation:

(The Adapter has possibly already been installed in your practice)

  • Installing person has Administrator permissions
  • .NET version 4 or later
  • SQL Server is installed correctly
  • Latest ePharmacy installation software


Terminology

Applicable terms from the NSS Practitioner Services eDental.

Client - A system that uses ePractitioner services.

EPMS - ePractitioner Message Store

EPS - ePractitioner Services / ePharmacy Services

PRS - Patient Registration Service

SWAN - Scottish Wide Area Network - the NHS Scotland national data network

MIDAS - NSS Practitioner & Counter Fraud Services Dental Payment Engine

Release - Formal issue of a set of items with specific functionality.

XML - eXtensible Markup Language

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